ChatGPT and Claude Prompts for Writing Cold Emails to Named Accounts

You are helping me write short, plain cold emails to senior buyers in named accounts.

Rules for everything you write in this conversation:
1. Use only the facts in my RESEARCH block. Do not add facts, numbers, customer names, awards or compliments that are not in it. If a fact you need is missing, write [MISSING: what you need] and carry on.
2. Maximum 90 words in the body. Short sentences. No exclamation marks.
3. One question or one ask per email.
4. No flattery, no "I hope this finds you well", no "I came across your profile", no "quick question", no buzzwords.
5. Write the way one senior person writes to another: direct, specific, polite.
6. British English unless I say otherwise.
7. After each draft, list every factual claim in it and the line of my RESEARCH block it came from.

Reply "Ready" and wait for my RESEARCH block.

RESEARCH
Account: [company]
Person: [name, title]
Role in the decision: [decision maker / budget owner / evaluator / day-to-day owner / unknown]
Trigger or initiative: [what happened, date, source link]
What it implies for their team: [one line, marked "inference" if it is mine]
Problem we solve, in a customer's words: [one sentence]
Proof I am allowed to share: [named customer and published result, or a type of company with no numbers]
Others in the account: [names or roles, and who we have spoken to]
My one question for this person: [ ]
What I must not say: [competitors, claims, topics to avoid]

Using only the RESEARCH block, write one cold email to this person.

Structure: line 1 states the trigger or initiative as a plain fact. Line 2 says what it implies for their team. Line 3 says what we do in one sentence. End with my one question.

Give me a subject line of two to five words that names the topic, not our company. Then list the claims and their sources as agreed.

Cut the draft to 70 words or fewer without losing the trigger, the implication or the question. Remove every adjective that is not a fact. Remove any sentence about us that the email still works without. Show the new word count.

Now act as [title] at [company]. You get more cold email than you can read and you delete most of it within three seconds.

Read the draft and tell me, in this order:
1. The exact word where you would stop reading, and why.
2. Anything that sounds generic or machine-written.
3. Anything you would doubt or want a source for.
4. Whether the question is one you could answer in one line from your phone.

Do not rewrite it yet. Give me the critique only.

Rewrite the email to fix points 1 to 4 of your critique. Keep to the rules from the start of this conversation. If fixing a point needs a fact that is not in my RESEARCH block, do not invent it: tell me what to go and find.

Give me five subject lines for this email. Each is two to five words, names something specific to [company], makes no promise and uses no question mark, emoji or capital letters for emphasis. Mark the one you would choose and say why in one sentence.

Check the email for signs of AI writing and remove them: groups of three, "not only X but Y", openings such as "In today's landscape", closing offers such as "happy to share more", words like "streamline", "leverage", "unlock", "seamless", and any sentence that could appear in an email to another company. Return the cleaned email and list what you changed.

Here is a second person in the same account: [name, title, role in the decision].

Rewrite the email for them. Keep the same trigger. Change the implication and the question to fit what this role is responsible for. Say openly in one sentence that I have also written to [first person's name or role]. Use only my RESEARCH block and what I have told you about this person.

The first email got no reply. Here is one new fact I have found since: [fact, date, source].

Write a follow-up of 60 words or fewer as a reply in the same thread. It must contain the new fact, one line on what it implies and one question. Do not use "following up", "bumping", "circling back" or any reference to them not having replied.

List every statement in the final email that is about [company], about this person or about our results. For each one, quote the line of my RESEARCH block that supports it. If nothing supports it, mark it UNSUPPORTED.

Then list anything in the email that reads as a promise or a guarantee.

Here are my notes from a call with [name, title] at [company]: [paste notes].

Write a follow-up email of 120 words or fewer that: thanks them in one line, repeats the two or three things they said in their own words, states the one next step we agreed with its date, and asks who else at [company] should see this. Do not add anything they did not say.